Firewood Data Template Datapoint Glossary

Key

Display Name

Rich Description

first_name

First Name

Camper’s given name as it appears on official documents. Minimum 2 characters; letters, accents, apostrophes, and hyphens accepted. Critical for personalization and matching to prior records.

last_name

Last Name

Camper’s family/surname. Same character rules as First Name.

birth_date

Birthdate

ISO-8601 date of birth (YYYY-MM-DD). Drives age-based logic such as Age Group Select, insurance waivers, and eligibility checks.

email

Email

Primary address for all system notifications and receipts. Validated against standard email RFC.

gender

Gender

Drop-down (Male, Female, Non-binary, Prefer not to say by default). Used for room assignments, shirt sizing, and gender-specific camps.

Key

Display Name

Rich Description

address, city, state, zip

Address, City, State, Zip

Physical mailing address. State uses the 50-state selector to prevent typos.

emergency_contact, emergency_contact_number

Emergency Contact / Number

Non-attending adult the staff call first in an incident. Accepts US/intl phone formats; number is masked client-side for privacy.

guardian_contact, guardian_contact_relationship, guardian_contact_number, guardian_contact_email

Guardian Contact, Relationship, Number, Email

Primary legal guardian’s details. Relationship values (Parent, Step-Parent, Sibling, etc.) are free-text to support international kin terms.

Key

Display Name

Rich Description

physician, physician_contact_number

Physician / Contact Number

Camper’s primary doctor and clinic phone for consults during emergencies.

insurer, group_number

Insurer, Group Number

Insurance carrier name and policy/plan identifier. Flag Force Re-Collection annually—they change often.

medications, conditions

Medications, Conditions

Open-text lists of current prescriptions and chronic conditions (e.g., epilepsy).

asthma

Asthma

Boolean indicating physician-diagnosed asthma. Used to ensure inhalers are on site. NHLBI, NIH

diabetes

Diabetes

Boolean for any diabetes type; enables blood-glucose check protocols. CDC

allergies, dietary_restrictions

Allergies, Dietary Restrictions

Separate fields to distinguish medical allergies (e.g., anaphylaxis to peanuts) from dietary choices (e.g., vegetarian).

sickle_cell_positive

Sickle Cell Positive

True if camper carries the sickle-cell trait or disease; informs hydration and exertion monitoring.

glasses_or_contacts

Glasses or Contacts

Boolean for corrective-lens wearers—helps staff locate lost eyewear.

injury_history, history_of_concussion

Injury History, History of Concussion

Narrative past injuries and count/date of concussions; important for return-to-play clearance. Mayo Clinic

physical_restrictions

Physical Restrictions

Any current limits (e.g., no running post-ACL surgery).

special_needs

Special Needs

Broad accommodations (sensory, behavioral, accessibility).

Key

Display Name

Rich Description

height, weight

Height, Weight

Accepts ft/in or cm; lb or kg. Auto-converts server-side for scouting reports.

position

Position

Primary playing position(s) (e.g., Goalkeeper). Multi-select allowed.

club_team, high_school

Club Team, High School

Current competitive teams—used for networking and coach lookups.

graduation_year

Graduation Year

Expected HS grad year (YYYY); drives recruiting cohort logic.

gpa, sat, act_score

GPA, SAT, ACT

Academic metrics; helps college coaches filter prospects.

sports, years_in_sport, years_of_training

Sports, Years in Sport, Years of Training

Lists all sports played and cumulative experience for workload planning.

training_experience

Training Experience

Narrative of formal strength/skill programs completed.

goals

Goals

Camper-written objectives; informs individualized feedback.

Key

Display Name

Rich Description

shirt_size

TShirt Size

Uses the Firewood unified shirt selector (Youth XS–XL, Adult XS–XXL) for merchandising runs.

roommate_preference

Roommate Preference

Free-text name(s) the camper wishes to bunk with.

peers_attending

Peers Attending

Names of friends already registered—helpful for pod grouping.

room_number

Room Number

Internal use once housing assignments are finalized.

Key

Display Name

Rich Description

hudl_profile_url, youtube_profile_url

Hudl / YouTube Profile URL

Video highlight links—auto-embedded in coach portal.

instagram_profile_url, tik_tok_profile_url, facebook_profile_url

Instagram / TikTok / Facebook Profile URL

Social profiles for NIL and community-building content. URLs validated with regex and sanitized.

Key

Display Name

Rich Description

player_phone_number

Player Phone Number

Direct SMS contact for last-minute schedule changes.